Migrating from Google Drive is a straightforward process, whether you’re migrating to another Google Drive, or to SharePoint or OneDrive (or a mix of both). The Cloudiway file migration platform ensures that your file migration runs smoothly and quickly.
File migration is performed in four steps:
In addition, Cloudiway provides some configuration and monitoring tools so you can watch the progress of your migration. This guide explains all the steps required from start to finish.
We take your privacy and security seriously at Cloudiway, and we have invested significant effort into making our platform and your data secure. Cloudiway provides a cloud-based application hosted in Windows Azure. It means that the software and data are centrally hosted and accessed by clients using a web browser and internet connection. In addition, Cloudiway’s SaaS benefits from Windows Azure’s certifications, ensuring security of the infrastructure, network and physical security layers of the Cloudiway cloud.
For total assurance, Cloudiway provides auditing tools, secure, authenticated data connections and a logging system. More specifically:
*For the delta pass mechanism, the unique file ID is used. This ensures that no data is duplicated, and for efficiency, only the changes are propagated. We automatically delete inactive records after 90 days, or upon request.
In addition, because the Cloudiway platform needs credentials to connect to the source and the target, you define connectors to connect to them and enter credentials that will be used for the connection. These credentials are stored encrypted using AES 256.
For complete peace of mind, we recommend that you create a temporary migration account during your migration which you can delete at the completion of your project.
Cloudiway’s software platform has been designed and developed to support large migrations.
The on-demand migration engine is able to allocate the migration capacity that you need to migrate the volume of data of your choice in the time slot that you have allocated for your migration.
Google and Office 365 can heavily throttle users, during migration. When you perform too many calls, the number of calls that can be performed each minute might be decreased, thus reducing the migration throughput. Cloudiway constantly attempts to work at the maximum capacity allowed and is able to achieve excellent throughput.
4.1. What can be migrated
When migrating from Google Drive, all of the following items can be migrated:
4.2. Migration considerations
Migrating from Google Drive a straightforward process. All data can be migrated without any changes to the source structure or permissions. Any users with permissions will need to be listed in a mapping table in order for their permissions to be migrated.
This guide is aimed at experienced system administrators who are capable of connecting to remote systems and using a variety of administration tools.
Although we provide support for our own products, we do not provide products such as PowerShell or server administration of Google.
If you are concerned you might have any difficulty completing these steps, please consider a solution with our consulting team, contactable via email@example.com. This will ensure a fast, cost-effective and stress-free implementation.
5.1. Before you start
Before you start, you will need to ensure you have the details outlined in the following table.
|Cloudiway login||Stores details and provides
communication between the
systems you already use.
|Our extensive knowledge base is
always accessible, with videos,
troubleshooting tools, samples and
|This doesn’t have to be the primary
SharePoint admin account. It does
need to be a user account with
permissions to the SharePoint site
| We recommend you create a migration
account especially for migration. After
all migrations are complete, simply
delete this account. We provide steps
below to help you set up an account if
you don’t already have one.
5.2. G Suite — Set permissions for the service account
1. Each scope must be separated by a comma.
2. Some scopes require slashes (/) at the end and others don’t: please use the above strings.
3. If you add another scope later, existing scopes will be removed: you need to add the whole list at the same time.
5.3. Office 365 — Grant your admin account access for OneDrive migration
This section is only needed if your target migration is OneDrive or SharePoint. If you’re migrating between Google Drives, you can skip this section.
By default, only an individual user has access to his or her OneDrive. Even administrators of the tenant do not have access to users’ OneDrives. Cloudiway takes care of the complex tasks of setting up OneDrive permissions. In addition, a user’s OneDrive is only provisioned upon their first connection to OneDrive.
To automatically set these permissions and provision the OneDrive, the Cloudiway platform needs to be granted access to your target tenant. This means it needs an App ID, App Secret and App Realm. In the following steps, we’ll use your migration admin account to create a new AppID and App Secret. Once created, we’ll set tenant permissions followed by site collection permissions, then get the App Realm.
<AppPermissionRequests AllowAppOnlyPolicy="true" > <AppPermissionRequest Scope="http://sharepoint/content/tenant" Right="FullControl" /> </AppPermissionRequests>
Don’t change any part of the XML code: you only need to copy it as is. In particular, the scope here must be the tenant.
<AppPermissionRequests AllowAppOnlyPolicy="true" > <AppPermissionRequest Scope="http://sharepoint/content/sitecollection" Right="FullControl" /> </AppPermissionRequests>
Don’t change any part of the XML code: you only need to copy it as is. In particular, the scope here must be sitecollection.
6.1. Create your source connector
For Cloudiway to migrate your files, it needs to be able to communicate with both your source and target domains. To do this, Cloudiway uses connectors, which are configured on apps.cloudiway.com. You will need to set up a connector for each source tenant you wish to migrate and each target tenant that files should be migrated to. Follow the steps below to configure your connectors.
6.2. Create your target connector
The Cloudiway platform needs to communicate with both your source and target destinations in order to migrate your data. You have a choice of targets, including Google Drive, OneDrive and SharePoint.
In addition, you can migrate to a mix of both OneDrive account and SharePoint sites. You must set up a target connector for each type of target you wish to migrate to.
And add the corresponding Client ID, Client Secret and App Realm that you retrieved earlier
NOTE: Remember, it’s possible to migrate to a mix of both OneDrive accounts and SharePoint sites. If you plan to migrate to both, you will need to create a connector for each target (OneDrive and SharePoint). If, for example, you have two separate SharePoint sites, create a connector for each. Repeat the steps above to create multiple connectors.
6.3. Import or create your users
In order to migrate permissions associated with every file migrated, you can upload your list of users to a mapping table. There are a number of ways to add users to the mapping table. These include:
Regardless, each user will need to be assigned a license type — Trial (limited to 100 MB), Standard, or No License (used for adding users to your mapping table so it’s complete before migration starts). The Cloudiway platform queries your user list (mapping table) when migrating each file so that the correct permissions can be migrated too. It’s therefore important that your user list is fully complete before starting any migration.
6.3.1. Option 1: CSV import
If you have a CSV file of all your users, you can upload the file to Cloudiway. The file must have the following fields in the header row:
Note that many browsers limit CSV file uploads to 5000 lines, so files larger than that should be split up and uploaded separately. Data already uploaded will not be overwritten, so you can upload as many files as required.
You might also wish to upload multiple CSV files depending on license type. For example, if some users don’t have a OneDrive but do have files shared with them, you could upload them all within a single CSV file and apply the ‘No license’ option in one go, then upload all OneDrive users and assign the relevant license.
The BatchName field can be left blank. If required, you can use this field to name different batches so they can be run in a certain order. A sample CSV file is available for download during the steps outlined below.
6.3.2. Option 2: Import Users tool
Cloudiway’s Import Users tool helps you to retrieve users from your source tenant. The functionality works via Identity Access Management. The tool requires you to specify any transformation rules you wish to apply. It will then add new users in the File Migration User List view within the Cloudiway platform.
This is an advanced tool that is best used in partnership with Cloudiway consultants. If you are interested in using this option, please get in touch with your Cloudiway contact.
6.3.3. Option 3: Single user creation details
Many of our first-time customers create a single user for testing purposes. This provides a means of watching the migration process without affecting all users.
Single users can also be created for migrations affecting just a few users. This is especially useful if you wish to specify different migration locations for individual folders within a OneDrive account.
For example, if you wish to migrate a project folder in Bob’s OneDrive to a SharePoint site and all his other files to OneDrive, you would create an additional user called Bob and specify the target connector as the SharePoint connector you created earlier. Instead of adding Bob’s source and target email addresses, you would add the OneDrive folder name to be migrated after the email address in the Source Email field and the full SharePoint list URL in the Target Email field.
Migrating to different places requires a particular order during migration to avoid files being migrated to the wrong location. For further information, please get in touch via firstname.lastname@example.org.
6.4. Perform an Audit
Cloudiway’s audit tool builds a list of all Google Drive IDs and their respective owners, as well as the file location. It also detects Google Drive folders that are heavily shared and that are de facto good candidates for being migrated to SharePoint Online.
You can use the audit results to decide whether you wish to migrate any folders to SharePoint Online. and if so, you can specify the site collection and document library for each folder to be migrated. Within document libraries, folder structures are entirely recreated.
Remember, these folders with specific destinations on SharePoint Online would need to be migrated prior to the general migration because Cloudiway only migrates a file once. Therefore, any folders with alternative targets will take priority.
6.5. Perform Preprocessing
Now that your Cloudiway connectors are set up, you can run the preprocessing task. The task can be run more than once if required. When Google is used as the source, it verifies that the mapping list matches the accounts declared in Google. When OneDrive is both the source and target, the preprocessing task:
6.6. Choose migration settings
You can choose whether or not to migrate metadata during migration. The following metadata elements can be migrated:
|Created By||Email of the author of the file|
|Created DateTime||Date & time of file creation|
|Modified By||Email of the last user that modified the file|
|Modified DateTime||Date & time of the most recent file edit|
You can also choose whether a file at the target should be kept if a file at the source has an identical name. For example, if menu.docx exists at both the source and target OneDrive, you can choose to discard the file at the target and replace it with the file from the source. If you choose to retain the file, it will be appended with _old, so our example would become menu_old.docx.
This is useful when a user has manually migrated his files manually and started to use them in the target. Without this option, changes in the target would be overwritten by the source
Any files that exist in the target that don’t match file names from the source are always retained.
6.7 Activate and monitor your migration
Now that you have performed all the pre-migration steps within your tenants and within Cloudiway, you’re ready to migrate. We recommend you run a test migration on a single user first to check that your configuration produces the outcome you expect.
To start your migration, select the users or batch you wish to migrate and click on the Start button. Your batch will be scheduled and will begin as soon as resources are available.
Don’t forget that Cloudiway migration platform supports delta passes and that migrations are therefore incremental; every time you restart the migration of a OneDrive, only items that haven’t already been copied to the target — or that have been changed since they were copied to the target — will be migrated. The platform, therefore, does not duplicate items in the target.
You can monitor your migration from the dashboard. The Dashboard is available from the Cloudiway File Migration platform. The default screen contains an overview of your migration, including the status of all users, how many files have been migrated, and how many users are left to migrate.
You can click on the Details, Error and Search tabs in the top right corner if you require more detailed information, as well as use the Export option at the bottom of the screen to save your data as a CSV file.
On the Details tab, each user is listed along with the progress of their migration. You can sort the columns to suit your needs, and the columns can be resized.
You can also click on any of the rows to see the log for each migration. Note that the log contains two tabs – Statistics, which is display by default, and Error Items.
The Error tab in the top right corner displays user migrations which might need further attention due to fatal errors or some failures. You can check the
The Search tab provides a means for searching for a file based on its name or ID. Partial searches for both are acceptable, and the top five results will be displayed.
Cloudiway provides an extensive knowledge base with many resources, including common error messages, video guides and downloads.
Please visit the entire knowledge base here (where you can search for keywords or read through topics): https://kb.cloudiway.com/
The knowledge base also contains information on how you can ask for further support, should you require it.