Follow the steps below for Google Shared Drives to Office 365 (Microsoft Teams / SharePoint) Migration. If you wish to use this new version, please contact us.
Google Shared Drives (Team Drives) can be migrated as part of your entire migration plan or as an independent project, depending on your business needs. You can migrate your Google Shared Drives to Microsoft Teams or to SharePoint sites.
1.1. What is migrated
You will find the list of what can be migrated on this page: Google Shared Drives to Office 365 Groups.
1.2. Performance & Security
For more information about security, please refer to this article.
For more information about migration performance, please refer to this article.
1.3. License Management
Cloudiway platform automatically assigns the licenses, for more details regarding the license management, check out this page.
1.4. Delta Passes
Delta migration is a Cloudiway functionality that allows you to migrate incrementally. Changes are migrated during delta passes. Deletions are not propagated.
Although we provide support for our own products, we do not provide support for third-party products such as PowerShell nor SharePoint administration.
If you are concerned you might have any difficulty completing these steps, please consider a solution with our consulting team, contact us. This will ensure a fast, cost-effective, and stress-free implementation.
2.1. How it works
The product uses the Google Drive APIs to read the source and a mix of Graph APIs and CSOM calls to push the data to the target.
Migration from G Suite requires to set up an OAuth authentication with appropriate permissions.
Some contents/settings from Google Shared Drives can’t be migrated in the current version:
2.2. Mapping Table
In Google Drive, there are permissions and metadata (createdby, modifiedby, etc.) that contain email addresses. During the migration, these addresses must be converted into target accounts.
To achieve this, Cloudiway uses a mapping table to perform the conversion.
Important: the mapping table must be exhaustive, any missing email address will not be converted, and would end up with the loss of permissions and metadata.
Prepare your mapping table for users and groups/teams in CSV format, ready to upload later on.
2.3. Source Prerequisites
To perform the migration, you will need to create a G Suite migration account, give access to your Drive API (Google feeds). The migration account must have full permission to each source Shared Drives that you wish to migrate. It’s therefore important that you notice that any Shared Drives cannot be migrated unless this new user is granted full access on Shared Drives.
If you give sufficient permissions to the Cloudiway service account (Google feeds), the platform can add the permissions to the Shared Drives for you.
Read more: G Suite Connector Configuration.
2.4. Target Prerequisites
We recommend creating an Office 365 account dedicated to the migration, that can be deleted once the migration is completed.
Cloudiway automatically creates the team or Sharepoint site, therefore they don’t have to exist prior to the migration. If they already exist, it will be used and data appended to it.
2.5. Azure Active Directory Application
Graph APIs calls are performed through an Azure Active Directory Application which is granted specific permissions.
You can either create an Azure Active Directory Application manually or let the platform create one for you.
Please consult our How To Create Azure Apps Registration page to create the Azure Active Directory Application and associated permissions.
For Cloudiway to migrate your Shared Drives, it needs to be able to communicate with both your source and target domains. To do this, Cloudiway uses connectors. You will need to set up a connector for each source tenant and each target tenant. Please refer to this page to configure your connectors.
For large projects, it’s possible to create multiple connectors that will be used in parallel. Please contact Cloudiway consulting services if you need to set up such configuration.
Note: to test the migration, you can use a Trial License, please consult this article to assign a Trial License.
To perform the migration, navigate to Sites > Group List
4.1.1. Option 1: Get List
Use the Get List option to fill the list of Shared Drives to migrate:
This will connect to Google Shared Drives and retrieve all available teams.
Select the connector you want to connect, click on GET.
Note: you can monitor the progress of this task in the Global Logs.
Once the list is retrieved, you need to assign a target connector to the entries.
Select the entries, click on MANAGE, then Assign Target.
Select the connector, click on Assign.
4.1.2. Option 2: CSV Import
If you have a CSV file of all your Shared Drives, you can upload the file to Cloudiway.
The file must have the following fields in the header row:
|SourceName||The site name|
|SourceId||The relative URL of the site|
|SourceEmailAddress||Not used, leave blank|
|SourceRecipientType||Enter Classic or ModernSite|
|TargetName||The target site name|
|TargetChannelName||Not used, leave blank|
|TargetEmailAddress||Not used, leave blank|
|TargetUrl||The relative URL at the target|
|TargetRecipientType||Enter Classic or ModernSite|
|TemplateName||The name of the template|
|Description||Short description of the site (without special characters)|
Click on MANAGE, Import, select the CSV File, the Source and Target Connectors, then click Upload.
4.1.3. Option 3: Add a shared drive manually
You can manually add the details of a shared drive to your list on the Cloudiway platform. Due to the lengthy URLs, we recommend you only use this option if it’s impossible to run Get List.
The product gives you the flexibility to migrate to a large choice of targets and gives you the possibility to reorganize your data. You can migrate your Shared Drives:
Migration to SharePoint Sites:
Enter the URL of the site.
Enter the optional Library Name: leave empty to migrate to the default document library of the site.
Enter the optional Folder Name (within the library).
Migration to Teams:
Enter the team name and email address.
Enter the optional Channel Name, leave empty to migrate to the default general channel of the team.
Add a Prefix to the Target?
You can add a Prefix to the Target Site Name and Target URL.
In the Site List, check one or multiple objects, go to MANAGE then click on the “Add Prefix” button.
Enter the Prefix in the pop-up then SAVE.
Click on Mapping Table.
You can upload a User or Group list via CSV (use IMPORT) or CREATE your entries manually.
A template of CSV file is available on the platform when you click on IMPORT.
EntryType: enter 0 for user, 1 for group.
FirstName and LastName: Leave blank for group.
At this point, you are ready to migrate.
Most of the settings below are not used for Google Shared Drives migration, you can leave the default values:
|Membership Migration||Enable the migration of team members|
|Conversation Migration||Enable the migration of channel Conversations, read more.|
|Planner Migration||Enable the migration of Planners|
|Mailbox Migration||Enable the migration of team mailboxes|
|Mentions Migration||Enable the migration of Mentions|
|Migration of TermStore||Enable the migration of TermStore, therefore you can safely leave it Off by default unless you have customized it.|
|Migration of Permissions||Enable the migration of Permissions (files permissions...)|
|Migration of Sharepoint||Enable the migration of SharePoint sites associated to the team|
|Keep in target||Keep files if already present at the target (existing files will not be overwritten)|
This feature reports information about the Source Shared Drives:
To Audit a shared drive, in Group List, select it and click on MIGRATION, Audit.
The pre-processing tool creates the site or team at the target if it doesn’t already exist.
What does the pre-processing tool do in detail?
At the target:
To pre-process a team, in Group List, select it and click on MIGRATION, Pre-Processing.
The group or team is now ready to be migrated.
Before starting the migration, you must run the pre-processing (see step above) of the shared drive.
To start the migration, in Group List, select it and click on MIGRATION, Start.
This will schedule the migration. The migration will start as soon as there is a free spot on the platform.
You can monitor your migration by clicking on the team in the list.
Cloudiway provides an extensive knowledge base with many resources, including common error messages, video guides, and downloads.
Please visit the knowledgebase here: https://help.cloudiway.com/