Follow the below steps for Google Sites to Office 365 (SharePoint) Migration. If you wish to use the new platform, please contact us.
Google Sites migration projects are complex, customized projects. They cannot be performed on-demand in the self-service portal. These projects require Cloudiway product licenses combined with Consulting Services. The minimum timeline to start a Google Sites migration project is two weeks. Please contact your Sales Manager for more details.
Google Sites can be migrated as part of your entire migration plan or as an independent project, depending on your business needs. You can migrate your Google Sites to Microsoft SharePoint Sites.
1.1. What is migrated
You will find the list of what can be migrated on the product page: Google Sites and SharePoint migration.
1.2. Performance & Security
For more information about security, please refer to this article.
For more information about migration performance, please refer to this article.
1.3. License Management
Cloudiway platform automatically assigns the licenses, for more details regarding the license management, check out this page.
1.4. Delta Passes
Delta migration is a Cloudiway functionality that allows you to migrate incrementally. Changes are migrated during delta passes. Deletions are not propagated.
Although we provide support for our own products, we do not provide support for third-party products such as PowerShell nor SharePoint administration.
If you are concerned you might have any difficulty completing these steps, please consider a solution with our consulting team, contact us. This will ensure a fast, cost-effective, and stress-free implementation.
2.1. How it works
The product uses the Google Drive APIs and native https calls to read the source and a mix of Graph APIs and CSOM calls to push the data to the target.
Migration from G Suite requires to set up an OAuth authentication with appropriate permissions.
2.2. Mapping Table
In Google Sites, there are permissions and metadata (createdby, modifiedby, etc.) that contain email addresses. During the migration, these addresses must be converted into target accounts.
To achieve this, Cloudiway uses a mapping table to perform the conversion.
Important: the mapping table must be exhaustive, any missing email address will not be converted, and would end up with the loss of permissions and metadata.
Prepare your mapping table for users and groups/teams in CSV format, ready to upload later on.
2.3. Source Prerequisites
To perform the migration, you will need to create a G Suite migration account, and give it access to your Google Sites. Also, native Google Drive documents are accessed using Google Drive APIs. Therefore, you need to give permissions (Google feeds) to use these APIs.
Read more: G Suite Connector Configuration.
2.4. Target Prerequisites
We recommend creating an Office 365 account dedicated to the migration, that can be deleted once the migration is completed.
Cloudiway automatically creates the Sharepoint site, therefore they don’t have to exist prior to the migration. If they already exist, it will be used and data appended to it.
2.5. Azure Active Directory Application
Graph APIs calls are performed through an Azure Active Directory Application which is granted specific permissions.
You can either create an Azure Active Directory Application manually or let the platform create one for you.
Please consult our How To Create Azure Apps Registration page to create the Azure Active Directory Application and associated permissions.
For Cloudiway to migrate your Sites, it needs to be able to communicate with both your source and target domains. To do this, Cloudiway uses connectors. You will need to set up a connector for each source tenant and each target tenant. Please refer to this page to configure your connectors.
For large projects, it’s possible to create multiple connectors that will be used in parallel. Please contact Cloudiway consulting services if you need to set up such configuration.
Note: to test the migration, you can use a Trial License, please consult this article to assign a Trial License.
To perform the migration, navigate to Sites > Site List
4.1.1. Option 1: Get Sites
Use the Get Sites option to fill the list of Sites to migrate:
This will connect to Google Sites and retrieve all available sites.
Select the connector you want to connect, click on GET.
Note: you can monitor the progress of this task in the Global Logs.
Once the list is retrieved, you need to assign a target connector to the entries.
Select the entries, click on MANAGE, then Assign Target.
Select the Office 365 connector, click on Assign.
4.1.2. Option 2: CSV Import
If you have a CSV file of all your sites, you can upload the file to Cloudiway.
The file must have the following fields in the header row:
|SourceName||The site name|
|SourceId||The relative URL of the site|
|SourceEmailAddress||Not used, leave blank|
|SourceRecipientType||Enter Classic, GoogleSite or ModernSite|
|TargetName||The target site name|
|TargetChannelName||Not used, leave blank|
|TargetEmailAddress||Not used, leave blank|
|TargetUrl||The relative URL at the target|
|TemplateName||Leave Blank by default or enter the name of the SharePoint template site to use (check out the complete list here)|
|Description||Short description of the site (without special characters)|
Click on MANAGE, Import, select the CSV File, the Source and Target Connectors, then click Upload.
4.1.3. Option 3: Add a site manually
You can manually add the details of a site to your list on the Cloudiway platform.
Click on MANAGE > Create and enter the following details:
You can migrate your Google Sites to Classic or Modern SharePoint Sites.
Click on the item to edit the different fields (see picture above).
By default, the target Site prefix Address chosen by the platform is /sites, you can select /teams instead.
Add a Prefix to the Target?
You can add a Prefix to the Target Site Name and Target URL.
In the Site List, check one or multiple objects, go to MANAGE then click on the “Add Prefix” button.
Enter the Prefix in the pop-up then SAVE.
At this point, you are ready to migrate.
You can Enable or disable the Migration of Permissions:
Note: TermStore is a SharePoint feature that doesn’t exist in Google. Therefore, it’s not used for Google Sites migration.
The Audit feature allows you to collect various information about the sites:
To Audit a site, in Site List, select it and click on MIGRATION, Audit.
The pre-processing tool creates the SharePoint site at the target if necessary.
What does the pre-processing tool do in detail?
At the target:
To pre-process a site, in Site List, select it and click on MIGRATION, Pre-Processing.
The site is now ready to be migrated.
Before starting the migration, you must run the pre-processing (see step above) of the site.
To start the migration, in Site List, select it and click on MIGRATION, Start.
This will schedule the migration. The migration will start as soon as there is a free spot on the platform.
You can monitor your migration by clicking on the entry in the Site List.
Cloudiway provides an extensive knowledge base with many resources, including common error messages, video guides, and downloads.
Please visit the knowledgebase here: https://help.cloudiway.com/