Google Vault Drive Migration User Guide

Overview

This Google Vault Drive Migration User Guide shows you how to migrate your Google Vault file archives to SharePoint, OneDrive, or Blob storage. Cloudiway ensures that your file migration runs smoothly and quickly.

File migration is performed in four steps:

• Create the connectors
• Import your user list
• Perform preprocessing (admin access and target resource creation)
• Migrate

Performance & Security

Cloudiway is committed to protecting your data throughout the migration process. Learn more about Cloudiway security measures and certifications. For performance expectations and optimization tips, see our migration performance guide.

License Management

You need a Cloudiway archive license to migrate your Vault archives. For pricing and license options, see our license management documentation or contact our sales team.

Delta Passes

Delta migration allows you to migrate incrementally. Only new or modified items are transferred during subsequent passes, while deletions are not propagated. Read our delta pass documentation to understand how incremental migration works.

Prerequisites

Before you start, you will need to ensure you have the details outlined below. We recommend you create an account especially for migration, which you can delete upon completion. This ensures full security and simplicity.

What is Migrated

You will find the list of what can be migrated from Google Vault (Google Drive) on the File migration tool page.

Migration Process

The Google Vault Drive migration is a four-step process:

Step 1: Create Connectors

For Cloudiway to migrate your files, it needs to be able to communicate with both your source and target domains. To do this, Cloudiway uses connectors. You will need to set up a connector for each source tenant you wish to migrate and each target tenant that files should be migrated to.

Google Vault Source Connector

Create your Connector of type Vault, and select File product:

Click on NEXT to access the Configuration:

Review and complete the source connector creation.

Microsoft 365 Target Connector

Create a Microsoft 365 connector to connect to your target tenant. Select Microsoft 365 as connector type, set a connector name and select File as product.

You have two configuration modes:

• Automatic (Recommended): Cloudiway automatically creates and configures the Entra ID Application. Enter your Administrator credentials and click Grant Admin Consent to authorize Cloudiway.
• Manual: Use your own Entra ID Application with pre-configured API permissions. You will need to provide the Application ID, Tenant ID, and certificate.

Step 2: Import or Create Users

Once creating the Vault source connector and the target connector (Office 365 or Blob Storage), you can import or create your users.

In order to migrate permissions associated with every file migrated, you can upload your list of users. There are three ways to add users:

Option 1: CSV Import

If you have a CSV file of all your users, you can upload the file to Cloudiway.

Ensure you're in the File Migration area of portal.cloudiway.com and go to Files > Archive.

Click on Manage on the action bar and select Import.

Click on the UPLOAD button. If you see any error messages, check your CSV file, and try uploading again. Once the CSV file format is correct, you will see a confirmation message.

Option 2: Get List

Cloudiway's Get List tool helps you to retrieve users from your source tenant.

Go to Migration, select Get List.

The tool requires you to enter the Source and Target Pool.

Then specify:

• Target Recipient Type: OneDrive, SharePoint, or Teams.
• Matching Rule:
  • Mail Exact Match: source email = target email ([email protected] > [email protected])
  • Keep Email Prefix Same as Source: only the domain changes ([email protected] > [email protected])
  • FirstName.LastName: (e.g., [email protected])
  • F.LastName: (e.g., [email protected])
  • FLastName: (e.g., [email protected])
  • LastNameF: (e.g., [email protected])
• Target Domain: Specify the target domain.

It will then add new users in the User List. This is an advanced tool that is best used in partnership with Cloudiway consultants.

Option 3: Single User Creation

Many customers create a single user for testing. This lets you watch the migration process without affecting all users. Single users can also be created for migrations affecting just a few users.

Click on MANAGE > Create User and enter the following details:

Fill in all details for a new user, then click OK to add the new user to the Archive Migration / User List. Repeat the process for any more users you'd like to create.

Step 3: Preprocessing

Now that your Cloudiway connectors are set up, you can run the preprocessing task. The task can be run more than once if required. When Google is used as the source, it verifies that the mapping list matches the accounts declared in Google.

Step 4: Run Migration

Now that you have performed all the pre-migration steps within your tenants and Cloudiway, you're ready to migrate. We recommend you run a test migration on a single user first to check that your configuration produces the outcome you expect.

To start your migration, select the users or batch and click on MIGRATION, then Start button. Your batch will be scheduled and will begin as soon as resources are available.

You can monitor your migration from the dashboard. Detailed article here.

If you require more information, you can click on any of the files in the User List. You can Edit, see the Logs, and Statistics.

Troubleshooting

Cloudiway provides an extensive help center with many resources, including common error messages and video guides: https://help.cloudiway.com/

The help center also contains information on how you can ask for further support, should you require it.

If you didn't find a response in this admin guide nor the help center, you could send a ticket from the HELP menu, then Support.

Frequently Asked Questions