Box to SharePoint Migration Guide

Overview

This Box to SharePoint Migration Guide shows you how to migrate your Box files and folders to SharePoint Online using the Cloudiway platform.

What's Migrated

The following items are migrated from Box to SharePoint:

Limitations

The following items are not migrated or have limitations:

• Box Shared Links: Shared links are not migrated and must be recreated in SharePoint.
• Box Comments: File comments are not migrated to SharePoint.
• Box Tasks: Tasks associated with files are not migrated.
• Box Workflows: Box Relay workflows are not migrated.
• Box Integrations: Third-party app integrations are not migrated.
• External Collaborators: External users must be re-invited in SharePoint.

Prerequisites

To perform the Box to SharePoint migration, you need admin access to both platforms.

Box Requirements

Microsoft 365 Requirements

Migration Process

The Box to SharePoint migration follows these steps:

Step 1: Create Connectors

Create connectors for both Box and Microsoft 365.

Box Source Connector

Go to Connectors > New, select Box as connector type and select Files.

Microsoft 365 Target Connector

Create a Microsoft 365 connector for the target SharePoint. Go to Connectors > New, select Microsoft 365 and Files.

Click GRANT ADMIN CONSENT to authorize the Cloudiway application to access your Microsoft 365 tenant.

Step 2: Fill User List

To retrieve or upload your Box users, select the User List tab under the Files product. There are three ways to populate the migration list.

Option 1: Discovery (Get List)

Under MIGRATION, click on the Get List option to discover all Box users:

Select your source Box connector and click GET to start the discovery process. All Box users with their root folders will be listed.

Option 2: CSV Import File

The second way to populate the migration list is to upload a CSV file.

Check this article for generating the CSV file correctly: How to fill the Users/Groups CSV file

Click MANAGE > Import. Select the CSV File, the Source and Target Connectors, then click Upload.

Option 3: Manual Creation

The third way is to manually create an entry. Click the MANAGE tab, and from the drop-down list click Create.

Step 3: Configure Target Location

Configure where Box content will be migrated in SharePoint. You have several options:

1. Migrate to a SharePoint site document library
2. Migrate to a specific folder within a document library
3. Migrate to OneDrive for Business (for personal folders)

Assign Target Connector

Select users in the list and from the menu, click on MANAGE, then Assign Target to assign the Microsoft 365 target connector.

Set Target Location

Configure the target SharePoint site URL and document library name in the Target Name field.

Step 4: Mapping Table

The mapping table converts Box user emails to Microsoft 365 accounts. This ensures permissions are correctly migrated.

Navigate to Settings > Mapping Table to verify that:

• All Box users have a corresponding Microsoft 365 account
• Email addresses are correctly matched
• External collaborators are mapped if needed

Step 5: Audit

The audit is optional and purely informative. You do not have to run it unless you want to see how many files and folders you have in Box.

This feature reports information about the Source Box account:

• Number of files
• Number of folders
• Total data size

To Audit a Box user, in User List, select it and click MIGRATION > Audit.

Step 6: Preprocessing

The preprocessing step creates the target SharePoint sites and document libraries if they don't exist.

To run preprocessing, select the users and click MIGRATION > Preprocess.

After preprocessing completes successfully:

Step 7: Run Migration

Start the migration to copy Box files to SharePoint.

Migrate to Specific Folder

It is possible to split and reorganize your content during migration.

In particular, you may want to migrate only specific folders or to migrate content to a specific folder. You can refer to the following article to determine how to configure the migration platform for these specific scenarios:

How to migrate files from or to a specific folder

Exclude Folder

If you want to exclude different folders from the migration, enter the Folder ID or Folder Path.

You can get the Folder ID from the URL, you don't need to enter the Folder Path:

Delta Pass

Cloudiway supports delta passes for Box migrations. After the initial migration:

• Only new or modified files since the last migration are copied
• New folders are created
• The platform does not duplicate content

Frequently Asked Questions